# Accounts Payable

The accounts payable (AP) report shows you everything you owe to vendors -- which bills are outstanding, how old they are, and how much retainage you are holding. It is your go-to report for managing cash outflow and making sure nothing slips through the cracks.

## How It Works

The AP report pulls from your vendor bills and purchase orders to show:

* **Outstanding Bills** -- invoices that have been received but not yet paid.
* **Aging Buckets** -- how long each bill has been outstanding (Current, 30 days, 60 days, 90+ days). This helps you prioritize what to pay first.
* **Retainage Held** -- if you are holding retainage on subcontractor invoices, this tracks how much is being held and when it is due for release.
* **Vendor Totals** -- the total amount owed to each vendor across all projects.

## Steps

1. Go to **Reports** and select **Accounts Payable**.
2. Set the **As-of Date** -- the report shows what is owed as of this date.
3. Optionally filter by **Vendor**, **Project**, or **Aging Bucket**.
4. Click **Generate**.
5. Review the report:
   * **Aging summary** at the top shows totals by bucket (Current, 30, 60, 90+).
   * **Detail section** lists each bill with the vendor, invoice number, date, amount, and aging.
   * **Retainage section** shows amounts held on sub invoices, organized by vendor and project.
6. Click **Export** to download as a PDF or spreadsheet for your AP clerk or bookkeeper.

![ap report full](/files/g8YxfdNvb3I896MQaDpG)

## Related Pages

* [Importing Vendor Bills](/project-management/proforge-core/importing-vendor-bills.md) -- bills appear here after import
* [Purchase Orders](/project-management/proforge-core/importing-vendor-bills/purchase-orders.md) -- committed costs from POs
* [Accounts Receivable Report](/project-management/proforge-core/reports/accounts-receivable.md) -- the other side: what customers owe you


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